Tailored fund administration services

Advanced compliance technology for efficient investor onboarding

As a fund administrator operating across multiple jurisdictions, we ensure full compliance with the Alternative Investment Fund Managers Directive (AIFMD) and with the EU Anti-Money Laundering Directive (AML) and Counter-Terrorism Financing (CTF) requirements. We streamline your investor onboarding by empowering our experienced team of transfer agent professionals with our DORA-compliant Trustmooreplatform. The result is a seamless user experience for your investors with digital subscription forms and smart, efficient KYC forms that are personalized in real-time per investor. This platform and its functionalities are accessible via a single login and can be fully branded to your fund.

Once an investor is onboarded and recorded in our systems, they can easily subscribe to a new fund without the need to resubmit KYC documentation, reducing administrative burden and accelerating the investment process.

Our investor onboarding framework operates based on local regulatory and legal requirements to manage compliance risks. Through integrated technology solutions, including automated screening via Pascal.ai and World-Check (LSEG), we significantly reduce processing time while maintaining the strict compliance standards. Our setup ensures:

• Automated sanctions and PEP screening
• Streamlined document collection and verification
• Real-time compliance monitoring
• Risk-based assessment workflows
• Comprehensive audit trails

With this approach, we provide efficient and fully compliant investor KYC services, optimizing both regulatory adherence and user experience.

Streamlined fund operations and comprehensive investor communication

Our fund (registered) accountants work with the administrative suite of our DORA-compliant Trustmoore platform to deliver real time seamless, integrated services tailored to your specific needs.

Fund administration can consist of amongst others:

• Periodic processing and reconciliation of cash balances and portfolio positions
• Calculation of asset and performance-based fees, including equalization and waterfall
• Calculation of income and expense accruals
• Net Asset Value calculation according to therelevant accounting standards

We combine sophisticated NAV calculation methodologies, including complex fee structures and share class calculations, with a dedicated team of experts who provide personal attention to your specific needs. While our platform efficiently handles multiple currency transactions and automated reconciliation processes for data accuracy, what truly sets us apart is our experienced professionals working alongside the technology. Through this balanced approach of advanced systems and human expertise, we offer a complete outsourcing solution where you can entrust your entire fund administration and reporting to our team, giving you the freedom to focus on your core investment activities.

Your investors will have real time access as well to a permission-based investor portal where our transfer agency professionals will set up all transfer agency services for them:

Investor reporting (Transfer agent services)

• Processing of subscriptions, redemptions, and transfers
• Processing of capital calls and distributions
• Production and issuance of investor reports and notices (periodic)
• First point of contact for investors by email, phone or via their secured portal environment
• Handling of investor inquiries
• Feedback to fund manager

Comprehensive regulatory compliance and reporting solutions

Your dedicated fund services team has in-depth knowledge and experience to ensure the fund is compliant with International and local reporting requirements. Our advanced systems provide the tools and technology to efficiently monitor deadlines and perform various reporting services in the required formats.

Our regulatory reporting services include:

• FATCA and CRS reporting
• AIFMD Annex IV reporting
• MESRAP reporting
• Tax reporting

Comprehensive financial reporting and accounting solutions

Our expert team delivers precise financial statement preparation aligned with both international and local accounting standards. We ensure timely, accurate financial reporting that meets all regulatory requirements while supporting effective business decision-making. Through our meticulous processes and deep industry knowledge, we handle the complexities of financial reporting, allowing you to maintain complete transparency with investors and authorities while focusing on your investment strategies.

Our financial and accounting services include:

• Preparing of the annual financial statements in accordance with local GAAP or IFRS
• Filings at local authorities
• Assisting external auditors

Comprehensive loan administration and monitoring solutions

Our Loan Portfolio Services simplify complex loan management through advanced technology and expert oversight. We implement automated monitoring systems for payment tracking, covenant compliance, and portfolio analysis, enabling you to focus on core business activities while maintaining full visibility of your loan portfolio performance.

Our platform integrates with banking systems through secure APIs, enabling real-time payment monitoring and automated reconciliation. We employ sophisticated data analytics for portfolio performance assessment and risk monitoring, providing you with actionable insights for portfolio management.

Our loan portfolio services include:

• Weekly review of new loan agreements in PDF and Excel formats
• Loan detail processing and entry into portfolio system
• API connection to loan collection bank account where possible
• Payment monitoring and verification of incoming payments
• Reminders for outstanding payments
• Monthly reporting with loan performance details

Sub Threshold Managers and Other Special Purpose Vehicles ‘SPVs’

Comprehensive administration solutions for your SPV’s such as management companies, carried interest vehicles, acquisition and holding companies, property companies etc.

Our expert team provides complete administrative and regulatory support for your entire global fund structure. We handle the accounting and administration of managed accounts, special purpose vehicles (SPVs), and all related entities across your investment ecosystem in most countries around the world

Our experienced team delivers precise accounting, tax reporting, and administrative services for all types of entities, from sub threshold management companies to carried interest vehicles, from acquisition companies to holding companies. We tailor our approach to each specific structure, ensuring optimal efficiency and compliance regardless of complexity.

Our expert teams provide local management, accounting, tax compliance and corporate secretarial services in key financial hubs worldwide, ensuring your entire structure maintains good standing while meeting all local regulatory requirements. We optimize efficiency through centralized management while maintaining the flexibility to address jurisdiction-specific needs.

Our SPV services include:

Accounting and Tax Services

• Statutory bookkeeping under relevant accounting standards (IFRS or local GAAP)
• Corporate Income Tax (CIT) reporting
• VAT compliance and reporting
• Financial statement preparation
• Tax return filing with local authorities
• Periodic regulatory reporting
• Audit support and coordination

Corporate Administration

• Local management services
• Administrative support
• Corporate secretarial services
• Document management and maintenance
• Bank account coordination
• Regulatory compliance monitoring
• Filing services with local authorities
• Registered address and directorship services 

Entity Types We Service:

• Management companies
• Carried interest vehicles
• Acquisition and holding companies
• Property companies
• Orphan vehicles
• Legal title holders

Our integrated approach ensures consistent service delivery across all entity types while maintaining the specific requirements of each structure and jurisdiction.

Every managed account has unique requirements. Our specialists are ready to discuss your specific situation and design a tailored solution that meets your exact needs.

Contact us to start a conversation with our experts and explore how we can support your managed accounts.

Transform your ESG reporting and compliance needs into opportunities

Did you know you can outsource part of your ESG burden to your administrator? We are designed to support your fund’s sustainability objectives. Our experts and IT solutions meet the increasing demands for transparency and resilience from investors and regulators.

Our ESG services for clients include:

• SFDR reporting
• ESG Data & Reporting solutions in partnership with Treety
• We are DORA compliant, so you can outsource part of your DORA obligations to us as your outsourcing partner.

Leading the way in broader sustainability ambitions

As part of our commitment to sustainability and corporate social responsibility, Trustmoore actively contributes to environmental and social initiatives through:

• Climate action and responsible consumption practices where we minimize carbon footprint, renegotiate energy contracts, and support local initiatives
• Fostering an inclusive workplace with 60% female employees and nearly 40 different nationalities
• Supporting educational initiatives like Spacebuzz, which inspires children to become ambassadors for planet earth
• Providing extensive learning opportunities and professional development

Contact our ESG specialists to discuss how we can support your fund’s sustainability objectives.